Free project quote calculator
Price a client project before you send a proposal or deposit invoice. Estimate labor, complexity, rush fees, expenses, margin, and upfront deposit in one place.
Price labor, scope risk, rush fees, expenses, margin, and deposit terms before you invoice.
Project quote
$4,105.50
Deposit invoice prompt
Create a deposit invoice for landing page design and build: project quote $4,105.50, deposit $1,642.20, final payment $2,463.30, due on receipt.
After the client approves the quote
Create an invoice for the agreed amount. If you collected a deposit, enter it as already paid so the invoice shows the remaining balance instead of asking the client to pay twice.
Keep the quote and invoice stages clear
A quote sets the agreed scope and price. Once the client approves it, show any upfront payment as an amount already paid on the invoice so the remaining balance is clear.
Quote before invoice
A strong quote can become a deposit invoice first, then a final invoice later. That makes this tool a natural entry point into InvoiceCreator.
Avoid undercharging scope risk
Complexity, rush timelines, revisions, and expenses should not disappear into your base hourly estimate. Add them before you send the client a number.
Free tool FAQs
What is a project quote calculator?
A project quote calculator estimates a client project price from expected hours, rates, risk, expenses, margin, and payment structure.
Should I charge a deposit?
For new clients, large projects, or custom work, a deposit can reduce risk and improve cash flow. Common deposits range from 25% to 50%.
Can this create an invoice?
The calculator creates a deposit invoice prompt that can open in InvoiceCreator, where you can review and edit before sending.
Keep moving toward payment
These tools are designed to move from pricing and client communication into invoice creation.
Freelance rate calculator
Find the rate behind your project quote.
Freelance invoice generator
Invoice the client after quote approval.
Freelance invoice template
Use a freelancer-specific invoice structure.
Create a deposit invoice
Start with a contractor example that shows a deposit and balance due.
Contractor invoice examples
See labor, materials, deposit, and service-call billing examples.